Activity Coordinator

Division: Office for the Aging
Salary Range:  $17,680 – 31,907.20    39-9032
Status: Non-exempt, full-time
Deadline: Ohiarihkó:wa/July 27, 2012

Overall Summary of Duties:

Performs planning, organizing, implementing and directing of recreational, educational, health promotional programs and activities designed to meet the needs and interest of older adults. The incumbent must have the computer skills and abilities to record activities for input of data into web-based database and compile quarterly report. Compiles and publishes monthly newsletter in the most efficient and timely manner. The Activity Coordinator is under the immediate supervision of the Program Manager.

Required Knowledge, Skills & Abilities:

  • The incumbent must have knowledge of community based recreation programming, principles, and practices, as well as the ability to interact with and supervise program participants in a group recreation setting.
  • The ideal candidate must possess strong communication skills (written and verbal), must be able to multi-task and prioritize and present a positive, caring, respectful attitude toward the elderly population.
  • Must be flexible in performing duties and be comfortable in a team based setting. 
  • The incumbent must have the skills and abilities to independently develop and implement recreational activities specifically for the older adult population.
  • The incumbent must have the ability to develop and maintain effective relationships with support staff, coworkers and activity participants. 
  • Strong computer skills, ability to operate a personal computer and familiarity with Microsoft operating System is essential.
  • Must be willing to work a flexible schedule at times, including some evenings, possibly weekends. 
  • May be required to use personal vehicle at times.

Essential Job Duties and Responsibilities

  • Ensure all client information is complete and correct for data input.
  • Add new client information and addresses for newsletter mailing. Also update any names/addresses to be removed due to moving, death, non-payment of dues, etc.
  • Maintain up to date list of senior birthdays. Provide monthly list of birthdays for newsletter.
  • Mail greeting cards to seniors on weekly basis. (birthday, get well, etc.)
  • Coordinate Franklin County activities, including volunteer sheets, attend meetings.
  • Recruit and train senior volunteers.
  • Coordinate raffles & other center fund raising activities.
  • Coordinate senior’s trips and other activities to promote wellness, education, recreation, etc for seniors.
  • Plan, organize and facilitate activities for Senior Center recreation & education, health promotion.
  • Post planned activities on center bulletin board.
  • Plan activities in advance to be able to post them in newsletter for advertisement.
  • Record activities for data entry into web-based database keeping track of clients served and activity units to be able to compile monthly/quarterly report.
  • Assist with answering phones and taking accurate messages for staff.
  • Assist with meal registration sheets as required in the absence of regular employee.
  • Decorate center meal site.
  • Assist with serving of meals and snacks to the seniors.
  • Compiles and publishes monthly newsletter in the most efficient and timely manner, ensure all relevant material is included. Ensure that newsletter maintains professional standards.
  • Plans and coordinates special holiday events such as Halloween, Christmas, Carnivals, Egg Hunt, etc.
  • Conducts needs assessments and quality assurance practices to ensure that client needs are being met.
  • Fill out purchase requisitions to order supplies for activities as required. Be aware of purchasing procedures, program funding codes and people involved in the process.
  • Conduct, attend and participate in orientation, training, in-service education activities and staff meetings.
  • Coordinate book orders from book man as needed.
  • Drive Senior Bus for recreational trips as needed.
  • Assist with other duties as assigned.

Working conditions

Worker is primarily in an office setting.

Experience and Education

  • The incumbent must have experience and skill working with older adults. The ability to speak Mohawk is considered an asset.
  • Computer Knowledge a must. 
  • Degree in Recreation/ or related field preferred, Applicant must be a high school graduate or have GED. Must have a valid driver’s license and be willing to obtain NYS CDL Driver’s License. Must be able to pass a Physical.
    positions require a criminal background check to be used solely for employment related purposes. 
Job Closing Date: July 27, 2012

NATIVE PREFERENCE POLICY

The Saint Regis Mohawk Tribe gives preference to Native Americans who meet the requirements of the posted position. To the extent possible, and consistent with job requirements, employees will be recruited from among the members of the Tribe. Applicants not entitled to Native Preference will receive consideration without discrimination based on age, sex, disability or national origin.

DRUG TESTING POLICY

The successful applicant for employment must submit to and pass a drug test for illegal substances prior to employment being confirmed.

BACKGROUND CHECK

Some positions require candidate(s) to successfully pass a criminal background check prior to employment beginning, used solely for employment related purposes.