Data Entry Coordinator

Job Closing: Aug 24, 2018

Division: Education, Early Childhood Development

Job Code: 43-9021

Salary Range: $23,878.40 to $36,982.40

Status: Permanent, full-time, non-exempt

SUMMARY: Under the direct supervision of the Program Manager, the Data Entry Coordinator will work with all administrative staff at the ECDP to collect, analyze and review all data required to improve the programs performance.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

Adhere to all standards and practices as stated in the SRMT Personnel Policies, Head Start Performance Standards, NYS OCFS Child Care Licensing and all other applicable regulations pertaining to health, safety and sanitation.

  • Compile, sort and verify the accuracy of the data before it is entered.
  • Ability to become a data interpretation expert, should have knowledge of data analysis tools and computer systems technology.
  • Assures the integrity of project data, including data extraction, storage, manipulation, processing and analysis.
  • Collect and collate appropriate data for usage in databases.
  • Accurate coding of variables from original information or data and completing statistical analyses as required.
  • Analyze data with standard statistical methods, providing written summary of data analyses.
  • Participate in ongoing decisions concerning data collections, study design, methodology, and data analysis.
  • Provide support for research and grant writing projects.
  • Keep accurate records that are up to date.
  • Maintain confidentiality when dealing with all the data that is collected and analyzed.
  • Attend staff meetings, professional meetings, conferences, training, workshops to maintain and improve professional competence, as well as meetings with other programs that service our target population.
  • Must have a strong awareness of community resources.
  • Coordinates data updates with program manager and/or program coordinators.
  • Store completed documents in appropriate locations.
  • Locate and correct data entry errors.
  • Maintain logs of activities and completed work.
  • Select materials needed to complete work assignments.
  • Provide technical assistance related to each tracking system.
  • Prepare monthly, quarterly and final reports as needed.
  • Assists ECDP Program Manager with budgets, reports, proposals.
  • Other job duties as assigned.

SUPERVISORY RESPONSIBILITIES: No direct supervisory duties required

QUALIFICATION REQUIREMENTS: Due to the sensitive nature of information maintained within all Education programs, must maintain strict confidentiality at all times.

OTHER SKILLS & ABILITIES: Possess strong computer skills (i.e. Word, Excel, and PowerPoint) and experience with varying databases. Excellent writing and communications skills, strong organizational and interpersonal skills is a must.

EDUCATION AND EXPERIENCE:

  • Associates degree in related field is preferred, or its equivalent in a combination of education and experience of a high school diploma or GED is required and a minimum in two years of experience in a related field.
  • Ability to independently operate standard office equipment including personal computer.
  • Ability to communicate verbally and in writing.
  • Must be willing to travel and work evenings/weekends.

PERFORMANCE EXPECTATIONS:

  • Exhibit a friendly and courteous manner when dealing with our employees, fellow associates, parents and community members.
  • Establish and maintain effective and healthy working relationships with others, including staff, family members and others who may be under distress or duress.
  • Communicate and relate effectively with program staff, families and children.
  • Positively deal with crisis situations. Deal with hostile, aggressive persons or situations.
  • Will be aware and sensitive to the needs that may arise when handling stressful and demanding circumstances. Immediate debriefing will be made available.
  • Will assist in maintaining a safe working environment in the ECDP.
  • Knowingly, carelessly, or recklessly divulges any information or documentation which has to come to their attention as an employee of the Tribe and which it is the duty of the employee to keep confidential; or knowingly, carelessly, or recklessly divulges any information of a personal nature relation to fellow employees or clients.
  • Promote a positive image of the ECDP program through healthy relationships with the families and employees served by the program.
  • Foster a climate of respect and integrity.

REASONING ABILITY:

  • To implement regulations that govern programs for young children; acknowledging that all staff will cooperate to implement a program that far exceeds minimum regulations.
  • To ensure that the rights and needs of children are the highest priority, while also recognizing the needs of other family members.
  • To provide needed human and financial resources that will benefit families and children.
  • To contribute to the ongoing review, evaluation and modification of services as needed by the community, families and children.
  • To provide information about the services of the program to the community.
  • To engage staff in cooperative problem solving, planning and continuing evaluation of themselves and the program.

Applicants must submit letter of interest, resume, supporting documents (certificates, degrees, licenses) and proof of native preference eligibility (Tribal Identification Card or Status Card or letter) by email to human.resources@srmt-nsn.gov or by mail to Human Resources, Saint Regis Mohawk Tribe, 412 State Route 37, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks.  Applicants will need to attach their documents as PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.

NATIVE PREFERENCE POLICY

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.

DRUG TESTING POLICY

The successful applicant for employment must submit to and pass a drug test for illegal substances prior to employment being confirmed.

BACKGROUND CHECK

Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes.

ELIGIBILITY LIST

A list of qualified candidates is created from interviews that may be used to appoint individuals to similar positions within the Saint Regis Mohawk Tribe for a period of six months.

INTERVIEW

Testing in the applicable skills may be required as part of the interview process.