Grant Management Specialist

Job Closing: Jul 6, 2022

Job Code: 13-1199 Salary: $38,896.00-$86,195.20

Exempt: No Location: Ionkwakiohkwaró:ron

Department: Grants & Contracts Reports To: Grants &Contracts

Manager

Summary: Under the direction of the Grants & Contracts Program Manager, the Grant Management Specialist (GMS) is responsible for managing post-award grant administration operations for the Saint Regis Mohawk Tribal Programs. The GMS is responsible for maintaining grant contracts and records, monitoring work plans, ensuring compliance with federal, state and tribal laws, and maintaining grants management software and portals.

Essential Duties and Responsibilities include the following:

  • Be well-versed in grant management and grant projects.
  • Assist programs with grant management software and portals for post-award activities.
  • Filing and upkeep of grant program documents in electronic and hard file.
  • Fills requests from internal divisions regarding needed documents, extensions & amendments.
  • Assist project support team with creation of tables and schedules needed for project management.
  • Work with program managers and directors to collect and analyze data for project support.
  • Prepare weekly and monthly project reports using collected data and submit to GCO manager.
  • Provide reports to director/managers when requested.
  • Interact and maintain professional working relationships with all divisions and departments.
  • Promote a culture of data and information sharing.
  • Upholds the customer service standards set forth by SRMT.
  • Ensures proper and timely submission of all required grant reports and accurate maintenance of records. Works closely with the finance office to ensure accurate, timely, and maximized expenditure of grant funds.
  • Keeps program managers advised of policies and procedures in the areas of expenditure reporting and provides guidance when necessary.
  • Initiates the Award process.
  • Reviews and analyzes, as necessary, specific weekly, monthly, and quarterly monitoring reports for both expenditures and monitoring requirements.
  • Maintains and monitors reporting schedules, deadlines, and requirements to ensure consistent grant processing.
  • Supports sub recipient management and monitoring in compliance with Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, OMB Circulars, and other regulations or restrictions.
  • Oversees the completion of award closeout with grants, finance, Corporate Compliance and program teams.
  • Responds to federal and state agencies.
  • Maintains accounts in various online grant portals in order to submit reports, amendments, and other post-award documents.
  • Maintains accounts for Tribal Council in online grant portals in order to submit progress and financial reports on their and the programs behalf.
  • Other duties as assigned.

Supervisory Responsibilities: There are no supervisor requirements for this position.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the sensitive nature of information and files maintained in the Grants & Contracts Office, confidentiality is of high importance.

Education and/or Experience: Associates degree (A. A.) from two-year College or University in Business Administration, Public Administration or related field and 3 years related experience and/or training; or equivalent combination of education and experience. Experience in non-profit budgets and grant management preferred.

Other Skills and Abilities: Strong oral and written communication skills required. Must have excellent computer skills including word, excel, and experience with management databases. Ability to read, interpret, and apply laws, rules, and regulations and ability to coordinate the development of complex documents. Computer testing in the applicable skills may be a requirement during the interview process.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job-related factor.

The successful candidate must pass a test for illegal substances prior to employment being confirmed.

The successful candidate must pass a criminal background check prior to employment.

Applicants must submit letter of interest, resume, supporting documents (certificates, degrees, licenses) and proof of native preference eligibility (Tribal Identification Card or Status Card or letter) by email to human.resources@srmt-nsn.gov or by mail to Human Resources, Saint Regis Mohawk Tribe, 71 Margaret Terrance Memorial Way, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks. Applicants will need to attach their documents as PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.

NATIVE PREFERENCE POLICY

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.

DRUG TESTING POLICY

The successful applicant for employment must submit to and pass a drug test for illegal substances prior to employment being confirmed.

BACKGROUND CHECK

Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes.

ELIGIBILITY LIST

A list of qualified candidates is created from interviews that may be used to appoint individuals to similar positions within the Saint Regis Mohawk Tribe for a period of six months.

INTERVIEW

Testing in the applicable skills may be required as part of the interview process.

EMPLOYEE COVID VACCINATION POLICY

The Saint Regis Mohawk Tribe has adopted a “Tribal Employee Vaccination Policy” that requires all employees to be “Fully Vaccinated” against the Coronavirus. Applicants are not required to disclose their vaccination status at the time of application; however, they must do so upon becoming the successful candidate. The successful applicant must submit their proof of vaccination status, apply for a Medical Exemption or begin the vaccination process. If the successful applicant is not vaccinated, they will be required to receive their first vaccine dose prior to starting employment and must receive their second dose, if applicable, within 30 days of employment.