Lands and Estates Officer

Job Closing: Mar 30, 2018

Department: Tribal Clerk 

Job Code:  23-2093 

Status:  Full-time, non-exempt 

SUMMARY:  This position is responsible for land title searches, drafting and processing deeds, developing and managing a land deed log, and managing the land surveying services contract. Assists the Tribal Clerk with land descriptions, developing land descriptions, and applying land surveys to the general lands and estates map. Also, develops maps for tribal programs and community members.  


  • Exhibit a courteous and professional manner when dealing with the public and fellow associates
  • Ensures confidentiality of tribal clerk files and activities
  • Performs land title searches and land file reviews for community members and tribal programs
  • Verifies land ownership prior to developing Right to Use and Occupancy Deeds for land transfers
  • Manages Land Surveying Services contract
  • Manages land survey log
  • Manages Tribal Court Land Dispute and Probate Orders, creating a log and quick access to the orders
  • Amends, clarifies and cross references deeds and records as needed
  • Scans professional survey maps, land deeds and related documents into tribal database
  • Help community members with land claims related questions usually consisting of location determination
  • Draft Right to Use and Occupancy Deeds for tribal members
  • Ensures Tribal Clerk forms are complete prior to taking action on any request. Assists tribal members in completing any required forms
  • Handles various phone calls, e-mails and in-person visits for inquiries regarding land lots with courtesy and professionalism
  • Provides various types of maps for the Tribal Clerk, Tribal Council, tribal programs and the community in general
  • Knowledge of GIS computer program
  • Assists with 911 mapping
  • Issues Tribal ID cards
  • Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES: There are no supervisory requirements for this position.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must have strong problem solving and analytical skills in order to review, manage, and interpret land files. Legal knowledge/experience desirable. Ability to run, manage and problem solve using a Geographic Information System (G.I.S.) computer program; must possess other computer skills, including but not limited to Microsoft programs; ability to work with the public in a helpful, friendly and courteous manner.

EDUCATION and/or EXPERIENCE:   Two-year College diploma/degree in Paralegal, Legal Assistant or related field, with six months G.I.S. training through higher education or job-related training/experience. Strong mathematical and photogrammetry skills are necessary. Understanding of data management and relational databases. Knowledge of ESRI GIS software.

OTHER SKILLS and ABILITIES: Strong oral and written communication skills required. Must have excellent computer skills including word, excel, and experience with varying databases. Possession of a valid State Driver License in accordance with Fleet Policy. 

Applicants must submit letter of interest, resume, supporting documents (certificates, degrees, licenses) and proof of native preference eligibility (Tribal Identification Card or Status Card or letter) by email to or by mail to Human Resources, Saint Regis Mohawk Tribe, 412 State Route 37, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks.  Applicants will need to attach their documents as PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.


The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.


The successful applicant for employment must submit to and pass a drug test for illegal substances prior to employment being confirmed.


Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes.


A list of qualified candidates is created from interviews that may be used to appoint individuals to similar positions within the Saint Regis Mohawk Tribe for a period of six months.


Testing in the applicable skills may be required as part of the interview process.

Must be at least 18 years of age, have and maintain a valid driver’s license with a clean drivers abstract in accordance with the Saint Regis Mohawk Tribe’s Fleet Policy.