Lands & Estates Officer

Job Closing: Jul 6, 2022

Job Code: 23-2093 Salary Level: $16.26 - $22.36

Status: Full-time, Non Exempt Department: Tribal Clerk’s Office

Location: Ionkwakiohkwaróron Reports To: Tribal Clerk

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SUMMARY: This position is responsible for land title searches, drafting and processing deeds, conducting research, and analyzing land transactions. Assists with land descriptions, developing land deeds, and analyzing areas of titles as they relate to the rights of those eligible to hold or own property within the Reservation.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following:

  • Ensures confidentiality of Tribal Clerk Office files and activities
  • Exhibit a courteous and professional manner when dealing with the public and fellow associates
  • Handles various phone calls, e-mails and in-person visits for inquiries regarding land lots with courtesy and professionalism
  • Updating and maintaining land files
  • Performs land title searches and land file reviews for community members and tribal programs
  • Verifies land ownership prior to developing Right to Use and Occupancy Deeds for land transfers
  • Utilize a variety of research methods
  • Conduct research and analyze land documents
  • Analyze land transactions and determine land ownership
  • Amends, clarifies and cross references deeds and records as needed
  • Filing, photocopying, recording and scanning documents, professional survey maps, land deeds and related documents into tribal land(s) database
  • Help community members with land claims related questions usually consisting of location determination
  • Draft Right to Use and Occupancy Deeds for tribal members
  • Assist in the process of land title search and closings for mortgage applications
  • Ensures Tribal Clerk forms are complete prior to acting on any request. Assists tribal members in completing any required forms
  • Provides various types of maps for the Tribal Clerk, Tribal Council, tribal programs and the community in general.
  • Conduct meetings with community members and tribal members, tribal entities, and other parties in order to clarify issues to be resolved involving land.
  • Assists with GIS mapping
  • Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES: There are no supervisory requirements for this position.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE: Two-year College diploma/degree preferred or high school diploma with one-year experience.

REQUIRED SKILLS & ABILIITIES:

  • Strong oral and written communication skills
  • Strong problem solving and analytical skills in order to review, manage, and interpret land files.
  • Strong computer application skills
  • Understanding of data management
  • Familiarity with “land holding” on the Saint Regis Mohawk Indian Reservation
  • Ability to organize factual data into clear and logical sequence, read and comprehend complex land documents, and identify relevant title issues and facts
  • Knowledge of the principle and methods of undertaking research
  • Ability to handle sensitive matters on a confidential basis
  • Ability to multi-task, prioritize and delegate responsibilities as appropriate to the demands of the Tribal Clerk and staff
  • Ability to communicate clearly, orally and in writing, with a variety of persons such as tribal and community members, tribal officials
  • Follow through on assigned tasks to completion
  • Geographic Information System (G.I.S) knowledge/experience desirable.

REASONING ABILITY: Must have ability to organize factual data and Tribal Clerk files into clear and logical sequence, handle sensitive matters on a confidential basis, read and interpret complex land documents, and analyze land issues and identify issues and facts.

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job-related factor. Among qualified applicants, the SRMT will give preference to the qualified Native applicants.

The successful candidate must pass a test for illegal substances prior to employment being confirmed.

Applicants must submit letter of interest, resume, supporting documents (certificates, degrees, licenses) and proof of native preference eligibility (Tribal Identification Card or Status Card or letter) by email to human.resources@srmt-nsn.gov or by mail to Human Resources, Saint Regis Mohawk Tribe, 71 Margaret Terrance Memorial Way, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks. Applicants will need to attach their documents as PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.

NATIVE PREFERENCE POLICY

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.

DRUG TESTING POLICY

The successful applicant for employment must submit to and pass a drug test for illegal substances prior to employment being confirmed.

BACKGROUND CHECK

Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes.

ELIGIBILITY LIST

A list of qualified candidates is created from interviews that may be used to appoint individuals to similar positions within the Saint Regis Mohawk Tribe for a period of six months.

INTERVIEW

Testing in the applicable skills may be required as part of the interview process.

EMPLOYEE COVID VACCINATION POLICY

The Saint Regis Mohawk Tribe has adopted a “Tribal Employee Vaccination Policy” that requires all employees to be “Fully Vaccinated” against the Coronavirus. Applicants are not required to disclose their vaccination status at the time of application; however, they must do so upon becoming the successful candidate. The successful applicant must submit their proof of vaccination status, apply for a Medical Exemption or begin the vaccination process. If the successful applicant is not vaccinated, they will be required to receive their first vaccine dose prior to starting employment and must receive their second dose, if applicable, within 30 days of employment.