SSD Office Manager

Job Closing: Jul 6, 2022

Job Code: 43-1011 Status: Full-time, permanent

Exempt: No Location: Social Services Administration

Department: Social Services Division Reports To: Commissioner/Deputy

Salary Range: $34,840.00 - $62.670.40

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SUMMARY: Under the direction of the Commissioner/Deputy the Office Manager is responsible for the administrative and clerical assistance for Division initiatives. They will provide clerical duties/tasks, administrative assistance, and assist with project coordination for the Social Services Administration Department.

ESSENTIAL DUTIES and RESPONSIBILITIES include the following:

  • Provides administrative support to the Social Service Administration Department and is responsible for the day-to-day function of the Division to ensure the office runs efficiently and continuously.
  • Greets and directs community members to the appropriate person and/or program in a friendly manner.
  • Generates schedules and tracks priorities and commitments for the Administration Department and develops a common filing system for all the Programs within the Division.
  • Prepares and distributes all incoming mail by scanning all documents that will follow the SRMT policies and procedures for the offices of the Administration.
  • Follow the Record Management system for the SRMT policies and procedures.
  • Review all necessary financial, clerical, and travel requests for the Social Services Division ensuring efficiency and proper routing.
  • Initialize all the financial requests through the E-Requisition process for the Social Services Administration offices in collaboration with the Division Budget Analyst.
  • Assist the Hardship Committee by managing all applications and questions community members may have of the application process. The management may include preparing a roster for the committee to discuss. Also including, but not limited to duties such as picking up checks, photocopying the check, calling each applicant, and distributing checks to applicants in a timely manner.
  • Coordinate monthly Administrative Assistant meetings for continuity of division processes and sharing ideas.
  • Assists and participate in the coordination and participate in planning committee with internal and external representatives, plan and organize action items and follow-ups, schedule meetings, and prepare agenda.
  • Will Promote SRMT in a positive manner at all times.

SUPERVISORY RESPONSIBILITIES: There are no supervisor requirements for this position.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the sensitive nature of information and personal files maintained within Social Service Division, we must always maintain strict confidentiality.

EDUCATION and /or EXPERIENCE: An Associate degree (A.A) from an accredited college or university; A minimum of 5 years documented work experience in managing an office and its operations; Must have knowledge of secretarial skills (i.e., taking minutes, transcribe, computer knowledge, etc.) in order to lend assistance in a variety of clerical situations; Ability to deal effectively with a range of political and professional individuals and understand and adhere to strict principles of confidentiality; Ability to review financial information, strategically plan and engage in Division initiatives as a team member.

OTHER SKILLS and/or ABILITIES: Strong oral and written communication skills required. Must have excellent computer skills including word, excel, and experience with varying databases. Has the ability to effectively liaison with Federal/State and local authorities. Ability to work independently and responsibly in multi-tasking situations.

REASONING ABILITY: Ability to express ideas and use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Must be at least 21 years of age, have and maintain a valid driver’s license with a clean drivers abstract in accordance with the Saint Regis Mohawk Tribe’s Fleet Policy.

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status, or any other non-job-related factor.

The successful candidate must pass a test for illegal substances prior to employment being confirmed.

The successful candidate must pass a criminal background check, as well as a State Central Registry Clearance prior to employment.

Applicants must submit letter of interest, resume, supporting documents (certificates, degrees, licenses) and proof of native preference eligibility (Tribal Identification Card or Status Card or letter) by email to human.resources@srmt-nsn.gov or by mail to Human Resources, Saint Regis Mohawk Tribe, 71 Margaret Terrance Memorial Way, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks. Applicants will need to attach their documents as PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.

NATIVE PREFERENCE POLICY

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.

DRUG TESTING POLICY

The successful applicant for employment must submit to and pass a drug test for illegal substances prior to employment being confirmed.

BACKGROUND CHECK

Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes.

ELIGIBILITY LIST

A list of qualified candidates is created from interviews that may be used to appoint individuals to similar positions within the Saint Regis Mohawk Tribe for a period of six months.

INTERVIEW

Testing in the applicable skills may be required as part of the interview process.

EMPLOYEE COVID VACCINATION POLICY

The Saint Regis Mohawk Tribe has adopted a “Tribal Employee Vaccination Policy” that requires all employees to be “Fully Vaccinated” against the Coronavirus. Applicants are not required to disclose their vaccination status at the time of application; however, they must do so upon becoming the successful candidate. The successful applicant must submit their proof of vaccination status, apply for a Medical Exemption or begin the vaccination process. If the successful applicant is not vaccinated, they will be required to receive their first vaccine dose prior to starting employment and must receive their second dose, if applicable, within 30 days of employment.