Tribal Court Administrator
Job Closing: Jun 30, 2021
Job Code: 43-1011
Salary Level: Negotiable
Location: Justice Building
Department: Tribal Court
Reports To: Chief Judge
SUMMARY: Under the direction of the Chief Judge, the Tribal Court Administrator is responsible for implementing the vision, mission, and strategic plan of the Saint Regis Mohawk Tribal Court. The Court Administrator is also responsible for assisting the Chief Judge with providing an independent and separate judicial branch for the Saint Regis Mohawk Tribe. The Court Administrator ensures the Tribal Court follows the best practices of a trauma informed Court. The Court Administrator is responsible for overseeing the provision of court services and manages the general operation of the Court. Completion of these objectives will require the Tribal Court Administrator to perform the following duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Assists the Chief Judge with development of the Court by managing various projects including implementing new codes, development of new court dockets, educating the public, and managing grants.
- Ensures the Court is properly funded by: preparing and monitoring budgets for the Tribal Court from various component funding sources, seeking additional funds; gathering and interpreting data, and preparing and submitting reports, including grant reports.
- Responsible for the overall administration of the Court including processing payments in a timely manner, tracking and accounting for Court expenses.
- Assists with development of Tribal Court policies and procedures.
- Implements and oversees the Tribe’s and the Tribal Court’s policies and procedures.
- Implements and oversees the policies and procedures regarding collection of money for Tribal Court fines and fees, court costs and deposits.
- Manages and ensures the training of court staff and all judges on any training that is required of their respective positions.
- Manages the daily operations of the Court including, overseeing of the preparation of court docket, needed staffing for cases, the submission of timely requests for purchase orders and travel and other administrative needs, and assisting the public.
- Determines needs and requirements of the court, plans and organizes administrative services.
- Ensures record management and file storage, both paper and electronic, and in conjunction with Technical Support Department oversees the administration and maintenance of all electronic case management systems used in the Tribal Court.
- Interfaces with grant agency and the Finance Department personnel to assure programs are managed in compliance with applicable regulations and tribal management system policies and operating procedures.
- Ensure all court filings and administrative documents are processed and filed effectively and appropriately.
- Ensures court reports are generated by the electronic case management system and analyzes them.
- Ensures dissemination of public information to the community and tribal departments.
- Ensures the implementation of the court security plan and related emergency plans in conjunction with court staff, tribal officials, and local and state officials when necessary.
- Establish and maintain effective working relationships with officials from local, state and federal governments and in the private sector when necessary.
- Assists in providing the general public information pertaining to court matters, filing of documents and procedures.
- Ensures the dissemination of Court orders, opinions, and decisions of the Tribal Court to the public and maintains in conjunction with the Law Clerk a library of laws, regulations, orders, opinions and decisions of the Tribal Court trial and appellate courts.
- Supervises court clerks, prepares work schedules, assigns specific duties, and provides needed training.
- Assists with selection, hiring, and training of new court staff
- Oversees the maintenance of the Tribal Court Bar list and sending notifications to bar members when necessary.
- Attends meetings as delegated by the Chief Judge.
- Performs duties conferred and imposed upon the Court Administrator elsewhere by act or ordinance.
- In the absence of the Court Clerk will performs the duties of the Court Clerk in the Tribal Court when necessary or as directed to ensure the efficient delivery of court services to the public.
- Responsible for maintaining employee files and other files as requested by the Chief Judge.
- Other related duties as assigned.
- Ability to read, analyze, and interpret general professional journals, technical procedures, or governmental regulations.
- Ability to write formal court funding documents and grant applications, reports, correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from groups or managers, clients, customers and the general public.
- Ability to establish priorities and ensure all tasks are accomplished in a timely and accurate manner.
- Must have excellent computer skills including word, excel, and experience with varying databases.
- Excellent communication, recordkeeping, and clerical skills.
- Computer skills and ability to utilize office/court software applications.
- Need the ability to adjust staff assignments to meet administrative objectives.
- Have the ability to communicate with other departments and agencies on court procedures to coordinate court services.
- Keep abreast of new laws and court procedures in order to adapt them to the Tribal Court system.
SUPERVISORY RESPONSIBILITIES: Tribal Court Administrator shall supervise the Court Clerks and carry out supervisory responsibilities in accordance with the Tribal Court’s policies and applicable laws. Responsibilities also include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems within the Tribal Court.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Bachelor’s degree (B.A./B.S.) in business, accounting, computer science, legal studies or related degree from a four-year college or university or equivalent combination of training and education. Supervisory experience and experience in Accounting and/or Grant Writing are preferred for this position.
OTHER SKILLS and ABILITIES:
The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job related factor.
The successful candidate must pass a test for illegal substances prior to employment being confirmed.
The successful candidate must be able to attend work in-person during the general working hours of the Tribe and 6:00 – 7:00 p.m., when necessary, for Traffic Court.
The applicants must be familiar with online platforms such as Microsoft teams in order to appear for the interview. Each applicant is required to submit a resume and a writing sample that may include but not limited to a professional letter or memo and be prepared for testing in the applicable skills as part of the interview process.
Applicants must submit letter of interest, resume, supporting documents (certificates, degrees, licenses) and proof of native preference eligibility (Tribal Identification Card or Status Card or letter) by email to email@example.com or by mail to Human Resources, Saint Regis Mohawk Tribe, 71 Margaret Terrance Memorial Way, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks. Applicants will need to attach their documents as PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.
NATIVE PREFERENCE POLICY
The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.
DRUG TESTING POLICY
The successful applicant for employment must submit to and pass a drug test for illegal substances prior to employment being confirmed.
Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes.
A list of qualified candidates is created from interviews that may be used to appoint individuals to similar positions within the Saint Regis Mohawk Tribe for a period of six months.
Testing in the applicable skills may be required as part of the interview process.