Account Receivable Clerk

Job Code: 43-3011

Salary: $15.63 - $21.92

Status: Full Time, Permanent

Department: Finance

Location: Administration Building

Reports To: Senior Accountant

Telecommute: No

Fleet:  No

Mandated Reporter: No

Background: Standard

Summary: Under the direction of the Senior Accountant, the Account Receivable Clerk is responsible for importing various program charges into MIP Accounting System.  The Account Receivable Clerk will also monitor and record all incoming funds.  In addition, the Account Receivable clerk is to follow the guidelines of the Saint Regis Mohawk Tribe policies and procedures, internal control standards and objectives by performing the following duties: 

Essential Duties and Responsibilities include the following: 

• Prepare journal vouchers to record all daily activity within the Line of Credit account.  This includes Electronic Fund Transfers from NYS Department of Health, Office of the State Comptroller, Department of Education (G5), Automated Standard Application for Payments, Grants Payments Request System, U.S. Department of Justice (Community Orientated Policing Services), Payment Management System, Health Services Funds etc.  Obtain all support for Journal Vouchers.
• Prepare journal voucher to record Social Security Beneficiaries funds
• Send posted MIP reports to programs to ensure accurate records of funds
• Keep track of unrecorded deposits and ensure they get recorded
• Deposit checks and download daily deposits within the citizens bank account
• Distributes all incoming Finance mail.
• Assist with the Finance Reception Area and ensure 9-hour daily coverage
• Perform general office duties such as scanning, filing, answering telephones, and handling routine correspondence
• Prepare and submit weekly ACH transfer from Community Bank to Citizens Bank
• Provides back-up in the absence of the other Account Receivable Clerk
• Promote the Saint Regis Mohawk Tribe in a positive manner
• Exhibit a helpful and courteous manner when dealing with co-workers and community members
• Other related duties as assigned

Supervisory Responsibilities: There are no supervisor requirements for this position.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the sensitive nature of information obtained, must maintain strict confidentiality at all times. 

• Knowledgeable regarding the OMB Super Circular and prior experience in Fund Accounting is an asset but not required. 

Education and/or Experience:   Must be at least 21 years of age.

• Associates degree from a college or University in Accounting or related field AND
  • One (1) year’s related experience and/or training; 

OR

• Equivalent combination of education and experience in the accounting field.

Other Skills and Abilities: Strong oral and written communication skills required. Must have excellent computer skills including word, excel, and experience with varying databases. Computer testing in the applicable skills may be a requirement during the interview process.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The successful candidate must pass a drug test and background check prior to employment.