Administrative Assistant

Job Code: 43-6014

Salary: $16.10 - $26.48

Status: Full-time, Non-Exempt

Department: B&C

Location: Ionkwakiohkwaró:ron

Reports To: B&C Director

Telecommute: Not-Eligible

Fleet: Yes

Mandated Reporter: No

Background: Standard
 

SUMMARY:   Under the direction of the Boards and Commissions Director (“BCD”), the Administrative Assistant (“AA”) is responsible for the administrative support to the Boards and Commissions Director and the Executive Assistant (“EA”). The EA shall also provide administrative support to the Tribal Boards, Commissions and committees.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: 

• Present a positive and professional image of the division to all visitors, suppliers, inquiries, and other interactions.
• Answer phones with the standard greeting as set by the office of Boards and Commissions, take and relay messages, and return phone calls in a timely manner.
• Collect, log, scan, file and distribute mail to relevant Boards, Commissions, and Committees in a timely manner.
• Procure and maintain office supplies and equipment as required.
• Develop and maintain a comprehensive electronic and paper filing and retrieval system of documentation for all Boards, Commissions, and Committees. Must be able to search and provide information upon immediate request.  
• Assist the EA in coordinating and scheduling meetings for Tribal boards, commissions and committees, as called for and the regular and special meetings.
• Assist the EA in preparing meeting agendas and packages as requested.
• Assist the EA in maintaining a calendar of all appointed committee members’ terms and send reminders of upcoming vacancies to the BCD.
• Assist with any planning, implementation, documentation and organization for the office.
• Assist Boards and BCD with various job tasks.
• Assist with check requests, MIP requisitions as requested.
• Knowledgeable of Robert’s Rules of Order and/or willing to learn on the job.
• Maintain confidentiality at all times, and keep confidential information within the Office of Boards and Commissions.
• Other necessary duties and responsibilities as identified by BCD.

SUPERVISORY RESPONSIBILITIES: There are no supervisor requirements for this position,

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the sensitive nature of information and files maintained with the Commissions, must maintain strict confidentiality at all times.

EDUCATION and/or EXPERIENCE:

• Associate’s degree (A.A.) or certification from college or technical school in a business/administrative related field, AND
  • minimum of one (1) year of related work experience;

OR 

• Combination of equivalent experience and training.   

OTHER SKILLS and ABILITIES: Strong oral and written communication skills required. Must have excellent computer skills including word, excel, and experience with varying databases. Computer testing in the applicable skills may be a requirement during the interview process.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Possession of a valid State Driver License in accordance with Fleet Policy.

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job-related factor. 

The successful candidate must pass a test for illegal substances prior to employment being confirmed.