Human Resources Assistant

Job Code:43-4161

Salary Level $16.76 - $23.50

Status: Non-Exempt, Full-Time, Permanent

Department: Human Resources

Location: Ionkwakiohkwaróron

Reports To: Assistant Human Resources Director

Telecommute: No

Fleet: No

Mandated Reporter: No

Background: PL 101-630
 

SUMMARY: Under the direction of the Assistant Human Resources Director, the Human Resources Assistant provides administrative and operational support for day-to-day Human Resources programs and services. This position assists with recruitment, onboarding, personnel records management, benefits administration, payroll support, employee communications, and compliance-related activities while maintaining strict confidentiality of employee information.

ESSENTIAL DUTIES AND RESPONSIBILITIES. The essential duties and responsibilities include, but are not limited to, the following:

• Provides professional, courteous, and responsive customer service to employees, applicants, visitors, and the public; responds to routine inquiries regarding HR policies, procedures, benefits, employment opportunities, and HR programs.
• Maintains and updates employee records and personnel files, ensuring accuracy, completeness, and compliance with applicable policies, procedures, and recordkeeping requirements.
• Verifies documentation related to recruitment, hiring, onboarding, training, performance management, classifications, employee leaves, and other personnel actions.
• Maintains accurate data within the Human Resources Information System (HRIS), payroll systems, and other departmental databases.
• Conducts periodic audits of personnel files, records, and HR data to ensure all required documentation is complete and properly maintained.
• Assists with recruitment activities, including posting vacancies, scheduling interviews, communicating with applicants, and processing pre-employment requirements.
• Coordinates and processes background investigations, fingerprinting, drug screening, and other employment screening requirements in accordance with Tribal policies and applicable regulations.
• Assists with employee onboarding, orientation, and the completion of required employment documentation.
• Serves as a resource to employees and applicants by responding to routine inquiries regarding policies, procedures, benefits, employment opportunities, and HR programs; refers to complex matters to appropriate HR staff.
• Procures and maintains office supplies and equipment for the Human Resources Department.
• Processes and tracks check requests, purchase requests, and departmental expenditures.
• Creates, submits, and monitors purchase requisitions and orders through the MIP eReq system.
• Assists with payroll-related activities by coordinating payroll information with appropriate staff.
• Compiles, prepares, and distributes reports, correspondence, and other documents related to Human Resources activities.
• Maintains electronic and physical filing systems and ensures the secure handling of confidential information.
• Processes incoming and outgoing correspondence and supports general administrative operations within the Human Resources Department.
• Assists with departmental projects, employee engagement initiatives, benefits enrollment activities, employee recognition programs, meetings, training sessions, and special events.
• Maintains strict confidentiality of personnel, medical, payroll, investigative, and other sensitive information in accordance with Tribal policies, applicable laws, and professional standards.
• Performs other related duties as assigned.

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Due to the sensitive nature of information and personnel files maintained within Human Resources, must maintain strict confidentiality at all times.

EDUCATION and/or EXPERIENCE: 

High School Diploma or GED required AND

• two (2) years of administrative office experience, preferably in Human Resources, payroll, recruitment, benefits administration, or a related area. 

OR

Associate's Degree in Human Resources, Business Administration, Public Administration, Accounting, or a related field WITH 

• six (6) months of relevant experience.

Must be willing to obtain and maintain the Tribal Human Resources Professional (THRP) certification after one year in the position. 

OTHER SKILLS and ABILITIES: Strong oral and written communication skills required. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams, required. Experience with Human Resource Information Systems (HRIS), payroll systems, and database management preferred. Experience with ADP Workforce Now is an asset. Computer testing in the applicable skills may be a requirement during the interview process.

REASONING ABILITY: Ability to communicate effectively, both verbally and in writing, with employees, applicants, management, and external stakeholders. Demonstrates active listening skills by attentively considering information presented by others, seeking clarification when needed, and responding professionally and appropriately. Exercises sound judgment, discretion, and problem-solving abilities when handling sensitive and confidential matters. Ability to prioritize multiple tasks, manage time effectively, meet deadlines, and coordinate workload to support the operational needs of the Human Resources Department.

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status, or any other non-job-related factor.

The successful candidate must pass a drug test and background check prior to employment.